Frequently Asked Questions

What is the deadline to register for the ATE Conference?

The deadline to register for the conference is September 27.

How many people can register per grant to attend the conference?

Please see Conference Reference page for detailed information on how many attendees per grant award can attend the conference.  

Where can I find my ATE grant number in order to register?

To register for the ATE Conference (whether planning to attend the in-person event or only the virtual sessions), you will need your ATE Grant Number. If your institution has more than one grant, please consult with your team members to determine who should register under which grant. AACC has coded a set number of slots per grant in the online registration system so each participant must register with a grant number. For NSF ATE award number look-up, please consult NSF’s awards database by using the Advanced Search Function and entering “7412” into the Element Code box to restrict your search to the ATE program.

My grant is in a no-cost extension, can I still register to attend?

ATE projects and centers funded in FY2019 or earlier that have recently expired or are in no-cost extensions are welcome to attend the conference and can bring up to two people to attend. Each of the two people is required to pay a $500 registration fee for the in-person event.  Registration for the virtual component is complimentary. Please use your grant number when registering. If your grant number does not allow you to register online, please contact ATE registration at

If my institution has more than one grant, how do I know what grant to register under?

Please contact your PI or other grant team members for guidance. AACC has coded a set amount of registration space per grant in the online system so each participant must register with a grant number.  

AACC has my grant listed as a project grant and I have a center grant?

AACC receives the list of grant awards from NSF. If you feel that your grant has been improperly designated as a project or center, please contact NSF. Please note that planning grants for centers count as a project.

When will registration for pre-conference morning workshops be available and is there a fee?

Pre-Conference morning workshop registration will be available with conference registration information. The ATE Conference will offer optional Pre-Conference AM Workshops on Wednesday, October 25. The Getting Started Workshop for New Grantees is offered complimentary, but advance registration is required. All other preconference morning workshops require advance registration and a $50 fee. Workshop registration is available on a first-come, first served basis until the workshop is full. 

How can I pay for my conference registration?

You may pay online by VISA, MASTERCARD or AMERICAN EXPRESS. You may make a payment by check by mail. Purchase Orders are not an acceptable form of payment.

How can I register if I need to pay for my conference registration fees by check?

Unfortunately, the online registration system cannot process payments by check. If paying by check, please complete your registration online and then submit your check payment by mail. Your check must be postmarked no later than October 4. Please note, that if you have not requested a check from your institution to be mailed by October 4, it must be presented onsite. The check presented onsite will have to reflect the exact amount due, or we will be unable to complete your registration, as registrants are not allowed to carry balances forward on their accounts.

Make Checks Payable and Mail to:

P.O. Box 75263
Philadelphia, PA. 19171-5263
Tax ID # 530196569

What is the policy for transferring or canceling a registration?

Please note that you are responsible for payment if you do not cancel and do not attend. Participant substitutions can be made online by September 27 and at any time following by emailing Refunds minus a $50 cancellation fee will be issued for cancellations received in writing by Friday, October 13. No refunds will be issued for cancellations after October 13, 2023, unless authorized in writing by AACC.

Can I register for a pre-conference morning workshop on site at the conference?

If space is available, you may register on site at the conference. However, AACC strongly encourages that you pre-register for the Wednesday morning workshops in order to secure a spot as they tend to fill up quickly. If you have already registered for the conference, you can use your confirmation number to go back into your record and add a pre-conference workshop registration. 

The Affinity Group Meetings and High Impact Workshops offered on Wednesday prior to the conference opening are open sessions and do not require advance registration.

Do I make my own travel arrangements to attend the conference?

Yes. Each participant is responsible for making their own hotel and travel arrangements. Information on the hotel reservations, area airports, and ground transportation can be found on the Hotel and Travel page.

How do I make a hotel reservation?

Please refer to the Hotel and Travel page for detailed information on making hotel reservations. Please note that each individual is responsible for making their own hotel arrangements by the September 27 deadline. The hotel block is limited to registered ATE Conference participants. You will receive a hyperlink to make your hotel reservations in your conference registration confirmation email once your registration is complete. Hotel reservations will not be accepted by phone. 

Each project and center get a certain number of complimentary hotel rooms, how do we know who gets assigned the complimentary rooms?

AACC will assign the complimentary rooms to those participants that have complimentary registrations following the September 27 registration cut-off date. Please note that AACC will not split complimentary hotel room nights between participants; but can designate the three complimentary nights to another team member. If your grant team would like to designate the complimentary hotel rooms to a different team member, please send an email to with your request.

I am supposed to have a complimentary room. I called the hotel to make a reservation and was told that my room was not on the master account. How do I go about making sure that my room is direct billed to AACC?

AACC assigns the rooms that are to be direct billed to the master account FOLLOWING the September 27 hotel reservation deadline. AACC goes over the rooming list from the hotel at that time and makes the assignments. Please check with the front desk upon hotel check-in to make sure that your room was assigned properly. If there are any questions or concerns, please report them to the ATE Conference Registration desk on site so AACC staff can correct the billing prior to check-out. 

What is the room rate if I am paying for my hotel room or for additional nights?

The hotel rate is $279.00 for single/double plus tax at the Omni Shoreham Hotel. 

What is the conference dress code?

There is no formal dress code for the conference. AACC suggests business casual and would like you to be comfortable. It is also best to dress in layers as sometimes the conference rooms can be very cool. AACC also suggests comfortable shoes as the meeting space can be spread out and involve a good deal of walking.

Where do I report any dietary restrictions or special needs?

When you register for the conference, there is a space to indicate any special needs. In addition, you may email your requests to

What meals will be offered at the conference?

Dinner will be provided on Wednesday evening, October 25. The conference will also provide breakfast and lunch on Thursday October 26, and breakfast on Friday, October 27.